Checklist timingAt tenancy start
It must be provided when the deposit is collected.
SignaturesLandlord + tenant
The checklist must be signed and dated, and the tenant receives a copy.
Replacement copy1 free copy on request
The tenant has a statutory right to request one free replacement copy.
Items the statute specifically calls out
- Walls, including paint and wallpaper.
- Carpets and other flooring.
- Furniture.
- Appliances.
Why it matters after move-out
RCW 59.18.280 restricts repair/replacement deductions for fixtures, equipment, appliances and furnishings when their condition was not reasonably documented in the required checklist.
Local rules can be stricter. This guide summarizes the statewide Residential Landlord-Tenant Act. City-level protections may add deposit, fee, notice or move-out requirements.
Official sources
Washington State LegislatureRCW 59.18.260 — written agreement and move-in checklist ↗
Primary law requiring a written rental agreement and signed condition checklist before a landlord collects a deposit, and prohibiting withholding for wear from ordinary use.
Washington State LegislatureRCW 59.18.280 — 30-day statement, documentation and refund ↗Primary law for the 30-day statement/refund deadline, invoice and estimate support, carpet-cleaning limits and remedies.